DOC EN 1.8 DOC
From Dokeos
Help: Documents
The Documents tool is similar to the FileManager of your desktop computer.
You can create simple web pages ('Create a document') or upload files of any type (HTML, Word, Powerpoint, Excel, Acrobat, Flash, Quicktime, etc.). Your only concern must be that your users have the corresponding software to read them. Some file types can contain viruses, it is your responsibilty not to upload virus contaminated files, unless your portal admin has installed a server side anti=virus software. It is, anyway, a worthwhile precaution to check documents with antivirus software before uploading them.
The documents are presented in alphabetical order.
Tip : If you want to present them in a different order, numerate them: 01, 02, 03... Or use the Learning Path to present a sophisticated Table of Contents. Note that once your documents are uploaded, you may decide to hide the documents area and show only one page on Home page (Add link on home page orange tool) or a Learning Path containing some documents from your Documents area.
You can :
Create a document
Select Create a document > Give it a title (no spaces, no accents) > type your text > Use the buttons of the Wysiwyg (What You See Is What You Get) editor to structure information, create tables, styles etc. To create web pages, you will need to get familiar with 3 concepts : Links, Images and Tables. Note that web pages offer less layout possibilities than Ms-Word pages. Note too that instead of creating a document in the editor, you can also cut and paste existing content from a web page or a Word document. This is an easy and quick way to migrate content onto your Dokeos course.
- To add a link, you need to copy the URL of the target somewhere. We suggest that you open 2 browser windows simultaneously, one with your dokeos course and the other to browse the web. Once you find the page you are looking for (note that this page can be inside your dokeos course), copy its URL (CTRL+C or APPLE+C), go back to your page editor, select the word that will be the link, click on the small chain icon, paste the URL of your target there and validate. Once your page is saved, test the link to see if it opens the target. Note that you can decide in the Link popup menu if the link will create a new page or replace your dokeos page in the same window.
- To add an image, the principle is similar to the link feature : browse the web with a 2nd window, find the image (if the image is inside your course's documents area, select 'No frames' to get the image only and not the context), copy its URL (CTRL+C or APPLE+C in the URL bar after selecting the whole URL) then go back to your web page editor, position your mouse in the form where you want your image to appear, then click on the small tree icon and copy the URL of the target image into the URL field, Preview and validate. Note that in web pages, you can not redimension your images like in a PowerPoint presentation, neither can you re-locate the image anywhere in the page.
- To add a table, position your mouse in the field where you want the table to appear, then select the table icon in the Wysiwyg editor menu, decide for a number of columns and lines and validate. To get nice tables, we suggest that you choose the following values : border=1, cellspacing=0, cellpadding=4. Note that you will not be allowed to redimension your table or add lines or columns to it after its creation (sorry about this, it is just an online editor, not a word processor yet).
Upload a document
- Select the file on your computer using the Browse button on the right of your screen.
- Launch the upload with the Upload Button .
- Check the checkbox under the Upload button if your document is zip file or a so-called Scorm content. Scorm contents are special tutorials which were designed according to an international norm : Scorm. This is a special format for learning contents which enables the free exchange of these materials between different Learning Management Systems. In other words, Scorm materails are platform independent, their import and export are simple.
Rename a document (a directory)
- click on the button in the Rename column
- Type the new name in the field (top left)
- Validate by clicking .
Delete a document (or a directory)
- Click on in column 'Delete'.
Make a document (or directory) invisible to users
- Click on in column 'Visible/invisible'.
- The document (or directory) still exists but it is not visible by users anymore.
- To make it invisible back again, click on in column 'Visible/invisible'
Add or modify a comment to a document (or a directory)
- Click on in column 'Comment'
- Type new comment in the corresponding field (top right).
- Validate by clicking .
To delete a comment, click on , delete the old comment in the field and click .
You can organise your content through filing. For this:
Create a directory
- Click on 'Create a directory' (top left)
- Type the name of your new directory in the corresponding field (top left)
- Validate by clicking .
Move a document (or directory)
- Click on button in column 'Move'
- Choose the directory into which you want to move the document (or directory) in the corresponding scrolling menu (top left) (note: the word 'root' means you cannot go upper than that level in the document tree of the server).
- Validate by clicking on .
Create a Learning Path
This learning path will look like a Table of Contents and can be used as a Table of Contents, but it will offer you much more. See Learning path.
