The term “SaaS LMS” seems to be showing up all over the place these days. But what does it mean? And what benefits can it offer to your organization?
7 top benefits of a SaaS LMS eLearning professionals should know
SaaS LMS stand for Software-as-a-Service Learning Management System. These LMS platforms are hosted on the Cloud, which allows users to access them from anywhere in the world. This is in stark contrast to installed LMS solutions, which are only accessible in one location. For example, an office computer or local network. Here are the 7 most notable benefits of choosing a SaaS LMS platform for your online training course.
An article by Christopher Pappas
1. Easy to scale
When using a traditional LMS, there are a number of limitations that effect scalability. For example, if you run out of room on your hard drive you must purchase an additional drive to store data. If you need additional features, you must choose a different tool that suits your current needs. With a SaaS LMS, scalability is never a concern, because it evolves with your organization. You can add users, purchase add-ons, and upgrade your services at any time. In addition, you have the power to downgrade the system when the need arises, which can drastically cut costs. If you don’t need the extra features or online learner support, why pay for it?
2. Store all data in one centralized location
Software-as-a-Service LMS solutions host all of your data on the Cloud. Nothing is installed on the local drive, which frees up space for other files. This also ensures that all of your information stays safe in one place and isn’t lost in the shuffle. The system organizes all of your online training materials and assets so that you can find them quickly. Thus, you save time and frustration when designing and deploying your online training course. If your hard drive is ever damaged or compromised, you can rest assured that your data is secure. Most SaaS LMS vendors feature extensive safety protocols in place, such as encryption and user authentication.
3. Reduced learning curve
Using a LMS shouldn’t be as challenging as launching a space shuttle. SaaS LMS platforms are well known for their user-friendly interfaces and low learning curve. This is because the LMS vendor helps you through every step of the process. From setting up your account and loading your assets to deploying your online training course. Let’s take a closer look at the two most common LMS solutions: installed and hosted. If you opt for an installed LMS, you must purchase the software, install it on your hard drive, and then master all the controls. Your IT staff must integrate it with your current software or OS and resolve any issues that arise. On the other hand, hosted LMS vendors already have IT staff on-hand who can customize the system. They can also remedy glitches and teach you how to use it effectively. Thus, there is virtually no learning curve to contend with.
4. Access content remotely
Since the data is stored on the Cloud, you can access from any device and anywhere in the world. This offers a variety of side benefits. Not only do you get to work outside of the office, but you can also be more productive. Sitting in a waiting room or commuting to work becomes an opportunity to check online training content. Some SaaS LMS platforms even offer offline viewing. As such, you can work without the constraints of Wi-Fi, and the system automatically syncs when you reconnect.
5. Hassle-free maintenance
Many people overlook the cost and stress of maintenance when choosing an LMS. However, updating and upgrading the system can be a major expense. SaaS LMS solutions come with regular updates and user-friendly interfaces. Thus, you can upload and maintain your online training content with ease. The SaaS LMS vendor will also upgrade the platform to make room for modern technology. As a result, you can create interactive, tech-forward online training courses for your corporate learners. A secondary benefit of this is reducing IT costs. There is no need to hire a dedicated IT staff to maintain your SaaS LMS or fix bugs. A simple call or email to their tech support department is all that’s required.
6. Increase productivity and ROI
Many SaaS LMS solutions feature robust analytic and reporting capabilities. You have the power to track every aspect of your online training course and learner performance. As such, you can identify areas for improvement and streamline your online training strategy. For example, if an online training course is outdated you have the opportunity to remove it from your online training curriculum or make modifications. In essence, you know where all of your online resources are going and whether your online training program is worth the investment. As an added bonus, SaaS LMS vendors offer add-ons that make your online training courses even more effective and cost efficient.
7. Streamline online collaboration
Everyone on your eLearning team has the ability to work on the design of your online training, regardless of where they are. Your data is on the Cloud, instead of hosted on a local server. Therefore, there are no access limitations. You can even pair it with project management online platforms or review tools to take the collaboration a step further. Streamlining the work process reduces spending and makes the most of your online resources. However, one of the most significant benefits is producing high quality online training content for your online learners. Everyone has the chance to share their expertise and skills in order to create amazing online training experiences.
Hopefully this has given you some food for thought if you’re thinking about purchasing a new Learning Management System. SaaS LMS solutions offer a wealth of benefits for organizations large and small. Just remember, it’s all about the features and functionality. So, research all of your options beforehand and find the tool that’s right for your eLearning budget and learning needs.
An article by Christopher Pappas